Group of companies

Run several companies under one login, give people a group role in every company, record intercompany entries once, and read consolidated reports with intercompany balances taken out.

Getting started

Every account can hold more than one company, each with its own books. The Group plan adds a group page, group roles, intercompany entries and consolidated reports.

1. Choose the Group plan when you create your account. Your first company is set up straight away.
2. Open Settings, then Group, and press Add a company for each other company. Only the account owner can add companies.
3. For each company, press Modules and switch on what it uses. Every module is included in the Group plan.
4. Under People across the group, give your finance director or group accountant a group role.
5. Choose How you are billed: one invoice for the group, or one per company.

The Group plan runs in the cloud only, not in the desktop app.

How to

Add a company

1. Open Settings, then Group, and press Add a company. You can also press Add a company on the Companies page.
2. Fill in the Company name, Registered name and Financial year starts.
3. Press Create company.

Each company keeps its own ledger, numbering, bank accounts and tax settings. On the Group plan, a new company starts with every module ready to switch on, and everyone with a group role gets access to it straight away.

Switch between companies

1. Open the account menu at the bottom of the sidebar.
2. Under Switch company, choose the company.

The Companies page lists every company you work in, your role in each, and when its books are closed to. Press Open to switch to one.

Choose the modules for each company

1. Open Settings, then Group.
2. Under Companies, press Modules next to the company.
3. Tick the modules it uses and press Save.

Switching a module off hides its menus for that company. Nothing is deleted. Only the account owner or a group admin can do this.

Give someone a role across the group

1. Open Settings, then Group.
2. Under People across the group, press Change next to the person.
3. Choose a role and press Save:
   • Group admin: runs the group: companies, modules, billing and people. Admin in every company.
   • Group finance: intercompany entries and consolidated reports. Accountant in every company.
   • Group viewer: reads the consolidated reports. Viewer in every company.
   • No group role: only the companies they were given one by one.

A group role gives the same access in every company, including companies you add later. Taking it away gives back what they had before. To give someone a role in one company only, use Settings, then Users, in that company. See /help/approvals for roles and approvals.

Record an intercompany entry

1. Open Settings, then Intercompany entries, and press New intercompany entry. Or press Intercompany entries under Group books on the Group page.
2. Choose Company A (is owed) and Company B (owes).
3. Choose the Kind:
   • Charge: A bills B for a fee or a recharge. Income in A, an expense in B.
   • Transfer: A sends money to B, as a loan or funding. From A's bank to B's.
   • Settlement: B pays back what it owes A. From B's bank to A's.
4. Press Continue.
5. Enter the Date, Amount (TZS), Reference and Description, and choose the income, expense or bank account in each company.
6. Press Post in both companies.

The entry is recorded once and posted in both companies' books together. The other side goes to company A's "Due from group companies" and company B's "Due to group companies", added to their charts the first time they are needed. Recording entries needs the account owner, a group admin or group finance.

See who owes whom

1. Open Settings, then Intercompany entries.
2. Who owes whom shows the balance between each pair of companies.
3. Use the company list and press Filter to see one company's entries.

If a pair shows Books differ by an amount, the two companies' books disagree. Look for an entry posted to the due from or due to account outside the intercompany page.

Reverse an intercompany entry

1. Open the entry from Intercompany entries.
2. Open Reverse in both companies.
3. Enter the Reversal date and the Reason, and press Reverse.

Both companies' entries are reversed together.

Read the consolidated reports

1. Open Settings, then Group, and under Group books press Consolidated profit and loss or Consolidated balance sheet. You can also press Consolidated (group) on the profit and loss or balance sheet report.
2. Choose the dates, and tick the Companies to include. None ticked means all.
3. Press Show.

Every company is side by side, with an Eliminations column and the group total. Amounts due from and to group companies, intercompany income and expense, and the bank legs of transfers are taken out for you. Each company's own column is unchanged. On the balance sheet, press Download CSV or Print.

Choose how the group pays

1. Open Settings, then Group.
2. Under How you are billed, choose One invoice for the group or Split per company, and press Switch.

With one invoice, the group pays from the Group page by mobile money or card. With split billing, each company pays its share from its own Billing page, on its own invoice with its own TIN. Past invoices are under Invoices on the Group page.

Settings

On Settings, then Group:

• How you are billed: One invoice for the group, or Split per company.
• Companies: Modules for each company.
• People across the group: each person's group role.
• Cancel subscription: every company keeps full use until the paid period ends, and all records are kept. Press Resume to carry on.

Who can do what:

• The account owner can do everything, and is the only one who can add companies.
• A Group admin can open the Group page and change modules, billing and people.
• Group finance can record intercompany entries and read the consolidated reports.
• Group viewer can read the consolidated reports.

Questions

Do the companies share their books?

No. Each company keeps its own ledger, numbering, bank accounts and tax settings. They share one login and one subscription.

Why does the consolidated report show an error about currencies?

The companies you chose keep their books in different currencies, so their figures cannot be added together. Choose companies that share one currency.

Can people work in only some of the companies?

Yes. Leave them with no group role and give them a role in each company they work in from Users. An accountant can post in one company and only view another.

Can a company leave the group later?

Yes. Talk to Mifumo and the company is moved onto its own plan with its books intact.

Help guides

• Getting started: Sign up, set up your company with its TIN and VRN, choose your modules, invite your team and get Mifumo on your phone.
• Team, roles and permissions: Add users, give each one a role per company, build your own roles with the permission grid, work together with mentions, and import or export spreadsheets.
• Approvals: Maker-checker on the documents you choose. People who can't approve submit, an approver posts or sends back with a reason, and nothing reaches the books before approval.
• Sign-in and security: Passwords, passkeys, two-step sign-in with an authenticator app, a text message or email, recovery codes, requiring two-step sign-in for everyone, and staying signed in.
• Group of companies: Run several companies under one login, give people a group role in every company, record intercompany entries once, and read consolidated reports with intercompany balances taken out.
• Accounting: Your books in one place. Invoices, receipts, bills, expenses, banking, journals, VAT returns and financial statements, all posting to one double-entry ledger in TSh.
• Inventory: Stock products, warehouses, adjustments, transfers and stock counts with a barcode scanner, landed cost on imports, purchase and sales orders, the point of sale till, and stock reports.
• HR and payroll: Employees, monthly payroll with PAYE, NSSF, SDL, WCF and HESLB worked out for you, payslips, salary advances, per diem, leave, staff attendance by phone with GPS or QR, a shift roster, and final dues for leavers.
• CRM: Leads, a drag-and-drop pipeline of deals, follow-ups, quotes from deals, a full customer timeline, SMS and email campaigns, and your own mailbox synced in.
• Asset management: Keep a fixed asset register, charge depreciation, track who has each asset, and record disposals with the right journal entries.
• Project management: Projects with their team, tasks, board and timeline, time logged on timesheets, milestone and time invoices, and the margin of every project.
• FTTx projects: Track fibre roll-out purchase orders from your clients, the work you pass to subcontractors, and the money in and out on each PO.
• Transport jobs: Record each cargo trip with its trucks, drivers and deliveries, attach the proof of delivery, see the margin on every delivery, and turn the job into an invoice.
• Construction: Run each building contract with its bill of quantities, interim payment certificates, advances, retention, completion certificates and site costs.
• Manufacturing: Write recipes for what you make, plan production runs, issue materials from stock and put finished goods into stock at what they really cost.
• Pharmacy: Counter dispensing with patient and prescription details, medicines with TMDA numbers, first-expiry-first-out batches, expiry write-offs and the prescription register.
• Motor vehicles: Sell imported vehicles from proforma to invoice, complete and approve the internal Sale Sheet, take instalment payments, and pay sales commissions.
• Property management: Properties and units, tenants, leases and rent billed as invoices, arrears, repairs and statements for owners you manage for.
• Law firm: Matters and case management (stages, parties, tasks, documents), time and costs, billing a matter in one step, the client (trust) account kept matter by matter, a court diary with reminders, the conflict check log and the advocate compliance register.
• Livestock: A register of every animal or batch of birds, with health records, withdrawal periods, breeding and births, milk and eggs, and sales invoiced to the buyer.
• Helpdesk: Customer problems and requests as numbered tickets, each with someone in charge, deadlines to answer and to solve, replies by email and internal notes.
• Mining: Run each mine as a project, record the money it receives, see spending against those funds, and get a profit and loss for every mine and for the company.
• Field Service: Jobs your technicians do at the customer's site, each with a time slot, a checklist, the parts used from stock, the hours worked, the customer's signature on the phone, and an invoice from the job.
• Hospital: Patients, appointments and the queue from triage to the doctor, the lab, the pharmacy and the cashier. Wards with admissions, bed days and deposits, the theatre list and imaging. Bills split between the patient and their insurer, with claims and reports. The Pharmacy module is included.
• Sign: Send a contract, lease or offer letter to be signed by link, on a phone or computer, and keep the signed copy with a record of who signed, when and from where.
• Event ticketing: Set up an event with its ticket types, publish it after paying a one-off fee, and sell tickets from your own sale page. Buyers pay you by Lipa Namba or online, and get QR tickets by SMS and email. Ticket money goes straight to you, never to Mifumo.