Everything Mifumo does, in one list.

Every feature by area, including what is new.

Core accounting

Books

• Double-entry general ledger: Every entry balances, posted entries cannot be edited, and corrections are reversing entries.
• Tanzanian chart of accounts, ready on day one: IFRS for SMEs accounts with VAT, PAYE and NSSF already set up.
• Manual journals with sequential numbering: Journal numbers run in order per company with no gaps.
• Opening balances: Bring your balances across from your old system or spreadsheet.
• Period lock: Close a period so nothing can be posted on or before that date.
• Year-end close: Close the year and carry profit into retained earnings.

Sales

• Invoices, receipts and customer statements: Revenue is recorded when you invoice; receipts clear what the customer owes.
• Customers pay your invoices online into your own Pesapal: Connect your Pesapal account; the invoice link gets a Pay button for M-Pesa, Airtel Money, Mixx by Yas, HaloPesa or card, and the receipt posts itself.
• Customer page by link: Each customer gets a private link to their invoices, balance, payments and statement, and pays from it.
• Quotes customers accept online: Send a quote link; the customer accepts or declines with their name and a note, and you are told.
• Your own online shop: Your name, colours and banner, products from your price list, delivery or collection. Orders become invoices and customers pay online or on delivery.
• Customers and suppliers in one contact list
• Products and services price list

Purchases

• Supplier page by link: Suppliers see what you owe them and what you paid, and send their invoices with the file. You turn each into a bill.
• Supplier bills, expenses and payments: Track what you owe and pay it from any bank or mobile money account.

Banking

• Bank and mobile money accounts: M-Pesa, Mixx by Yas and Airtel Money sit beside your bank accounts.
• Bank reconciliation: Match your statement to your books and see what is left to clear.
• Multi-currency: Invoice and pay in dollars and other currencies; your books stay in shillings.

Tax

• VAT returns: VAT on sales and purchases gathered into the return for the period.
• TRA VFD fiscalisation: Send posted invoices to your VFD provider and keep the receipt number on the invoice.

Reports

• Financial statements: Profit and loss, balance sheet and trial balance for any period.
• General ledger and account drill-down: Every figure opens to the entries behind it, and each entry to its document.
• Cash flow

Approvals

How it works

• Maker-checker on the documents you choose: Tick the document types that need approval. People who cannot approve submit them; an approver posts them.
• Approve rights set in the role grid: Admins and Managers can approve; give any custom role the Approve tick to let it approve too.
• Approvers post straight away: People who can approve are not slowed down; only the work of others waits.

Controls

• Nobody approves their own request: Only the account owner can, and it is recorded as an override.
• Send back with a reason: The person who submitted it is told why, fixes it and submits again.
• Account owner override: The owner can decide any request; it is recorded as an override.
• Nothing reaches the books before approval: What was entered is kept and posted exactly as entered once it is approved.
• Full approval history: Every approval, send-back and override is kept with who, when and why.
• Approvers notified in Mentions: Everyone who can approve is tagged, and the requester hears the outcome.

Security

Signing in

• Two-step verification with an authenticator app: Google Authenticator, Microsoft Authenticator, 1Password or iPhone Passwords.
• Make two-step verification required for everyone
• One-time recovery codes
• Sign up and sign in with Google: Start a free trial with your Gmail and sign in with Google from then on. Two-step verification still applies.
• Passkeys: Sign in with your fingerprint, face, device PIN or a security key.

Access

• Role grid per company: For each section, tick what a role may do: view own, view others, create, edit, approve, post, void, delete, import, export or set up. Reports are view or not. New actions join the grid by themselves.
• Audit trail: Sign-ins, approvals and changes recorded with who and when.

Working together

Working together

• Comments and @mentions on any document
• Attachments on documents: Keep the receipt, delivery note or contract with the entry it supports.
• Search across the whole company

Companies

• Several companies under one login
• Group plan: every company under one login and one bill: Every module in every company, managed from one group page.
• Consolidated profit and loss and balance sheet: Every company side by side with an eliminations column and the group total.
• Intercompany entries: Record a transaction between two group companies once and both books are posted together.
• Group roles: One role across every company in the group, given from the group page.

Students

• Free for students: Students get their own practice company with every module, free while they study. A university email gets them in straight away.

Asset management

Register

• Assets with cost, salvage value and useful life
• Assets in transit, before they are in use

Depreciation

• Straight-line depreciation posted to the ledger
• Depreciation run asset by asset when you choose

Disposal

• Dispose of an asset with the gain or loss on disposal calculated

Transport jobs

Jobs

• Jobs with customer, commodity, origin and destination
• Billing basis and rate set per job
• Several trucks per job, each offloaded separately
• Jobs invoiced straight from the job

Fleet

• A truck register
• A driver register

Reports

• Delivery report across all jobs
• Delivery detail per job

Setup

• Your own lists of cities and commodities

Construction

Contracts

• Contract value and bill of quantities per project
• Percentage-of-contract billing when there is no BOQ
• Project settings for accounts and defaults

Billing

• Interim payment certificates from work done to date
• Advance payments recovered across certificates
• Retention held and released
• Certificates raised as VAT sales invoices

Site costs

• Materials issued from stock to a site
• Voided issues reverse cleanly
• Job costing per project against contract revenue

Manufacturing

Recipes

• Bills of materials for every finished product
• Shelf life suggested from the recipe

Production

• Production orders you issue, complete or void
• Record finished output when production completes
• Actual materials used entered per order, or the recipe issued as is

Costing

• Materials costed at FIFO into work in progress
• Labour and overhead absorbed when you choose
• A production costing report

Control

• Lot numbers on finished goods
• Expiry dates on finished goods

Motor vehicles

Selling

• Proforma invoices with approval before they go out
• Sales sheets reviewed, returned, submitted and approved
• Print-ready proformas, sheets and documents
• A vehicle directory for makes, models and codes

Customer money

• Customer payments and financing tracked against each sale, with due and paid dates
• Invoice created from the approved sheet
• Actual costs recorded against the quoted costs
• Order and status tracking for every sale

Commissions

• Sales commissions created per sale
• Approve, pay or cancel each commission
• Staff list for commission recipients

Reports

• Vehicle sales report
• Payments received across all sales
• All documents in one place

Inventory

Stock

• Item cards with full movement history
• Several warehouses, with stock per location
• FIFO costing on every sale and adjustment
• Stock adjustments that are approved, posted or voided
• Physical stock counts, approved or sent back for recount

Imports and landed cost

• Supplier bills held in stock in transit until the goods arrive
• Freight, duty and clearing costs spread by value, CBM, weight or quantity
• Receiving a shipment moves the full landed cost into stock in one journal

Selling

• Dispatch sold goods against invoices and undo a dispatch if needed
• Bonus and sample products tracked separately from sales
• Sales reports by product and customer

Reports

• Stock valuation
• Stock movement
• Stock aging
• Reorder levels

HR & payroll

People

• Employee records with salary history
• Salary changes proposed, then approved or rejected
• Employee self-service for payslips, leave and profile changes
• Profile changes approved by HR before they apply

Payroll

• Monthly payroll runs you can post, pay and reopen
• PAYE, NSSF, WCF and SDL calculated from Tanzania statutory rates
• Statutory remittances recorded against each run
• Printable payslips for every employee
• Payroll accounts mapped once to your chart of accounts

Leave

• Leave requests with approval
• Balances for every employee
• A leave planner for the whole team

Advances and per diem

• Salary advance requests with approval and cancellation
• Per diem requests approved by a director, then paid from a bank account

When someone leaves

• Final dues worked out for you: Pick the leaving date and reason and see what is owed under the Employment and Labour Relations Act.
• Severance: 7 days' basic wage per completed year, up to 10 years; not due on resignation or misconduct.
• Untaken leave pay: One day per 13 days worked in the current leave cycle, less annual leave already taken.
• Notice pay: 7, 4 or 28 days depending on length of service and type of contract.

Projects

Plan

• Projects with a client, manager, team, dates and budget
• Tasks with subtasks, dependencies, estimates and priorities
• Milestones on a timeline (Gantt) and a board from to-do to done
• Copy the plan of an earlier project to start faster

Track

• Timesheets per person, per task
• My tasks across every project
• Overdue and at-risk work flagged
• Chatter and files on every project and task

Money

• Bills and expenses tagged to a project
• Labour cost from timesheets
• Invoice milestones or unbilled hours in one click
• Profit per project and across the portfolio

CRM

Leads and pipeline

• Capture enquiries with source and owner, with a duplicate check on phone number
• Drag deals between your own stages, each with a win probability
• Won and lost deals with the reason recorded
• Turn a lead into a customer, a deal and a quote in one step

Follow-ups and messages

• Calls, meetings, visits and tasks with due dates for each salesperson
• Automatic reminders for sent quotes and invoices falling due
• SMS through your own Africa's Talking or Beem account, and email
• Campaigns to tagged customers, with templates and opt-out

See the whole customer

• One timeline of deals, quotes, invoices, payments, messages and projects
• Pipeline value, win rate and lost reasons in CRM reports
• Pipeline summary on the dashboard
• Start a project from a won deal (with the Projects module)

Pharmacy

Medicines

• Generic name, strength, dosage form and pack size
• OTC, prescription-only and controlled categories
• TMDA registration number and storage conditions
• Scan a barcode to find a medicine

Dispensing

• A counter screen built for speed: scan, quantity, directions, paid
• Cash, mobile money or bank, or on the customer's account
• Prescription details required for prescription-only medicines
• A dispensing label with directions for every line

Batches and expiry

• Supplier lot numbers and expiry dates on every batch
• Earliest expiry sold first, expired batches never sold
• Near-expiry and expired stock report with its value
• Expired stock written off to the ledger in one step

Control

• Controlled and prescription medicines register
• Void a dispense and the stock and money go back

Property management

Properties

• Any kind of property: houses, apartment blocks, shops, offices, warehouses, land plots and farms
• Split into units, each with its own rent and status
• Occupancy and rent roll at a glance
• Income and costs per property

Tenants and leases

• Tenants are your customers, with ID and next of kin
• Rent monthly or every 3, 6 or 12 months, in TZS or USD
• Service charge, security and other regular charges
• A yearly rent increase applied for you

Rent

• Rent invoices raised automatically when they are due
• Send by WhatsApp, email or SMS with a link
• Deposits held apart from income

Law firm

Matters

• A file for each client matter: court, case number, opposing party and the advocate in charge
• Conflict check across clients, matters and opposing parties before you take a matter on
• Bill by the hour, a fixed fee, or not at all

Case management

• Each matter moves through your own stages, from intake to judgment, with the history kept
• The other side, their advocate, co-parties and witnesses on the file, and in the conflict check
• Tasks with due dates and the person doing them, reminded on the day
• Pleadings, evidence, court orders and correspondence filed on the matter, with notes for the team
• A case board of every open matter by stage

Time and costs

• Each advocate's own hourly rate, or a rate for the matter
• A timer, or time entered by hand in 6 minute units
• Court fees and other costs paid for a client, billed back at cost

Court diary

• Hearings, mentions and filing deadlines on each matter
• A reminder to the advocate attending, in Mifumo and by email
• Adjourned to a new date in one step, with the history kept

Billing

• Unbilled time and costs turned into an invoice in one step
• Fees carry VAT; costs paid for the client do not
• Pay an invoice from the money the client holds with you

Client account

• Money received for clients kept apart from the firm's own
• A ledger for each matter; a payment can never take a client below nil
• Reconciled against the bank and the books on one page

Reports

• Work not yet billed
• Profit on each matter
• Hours and billable share for each advocate

Livestock

Animals

• Cattle, goats, sheep, pigs, chickens, ducks, rabbits and more
• Farm tag and national ear tag (NLITS)
• Herds, flocks, pens and paddocks
• Mother and father of every animal born on the farm

Health

• Vaccinations, treatments, deworming and dipping
• Milk and meat withdrawal dates after a treatment
• What is due next, so nothing is missed
• Treat one animal or a whole herd at once

Breeding and production

• Service or AI with the expected birth date
• Record a birth and the young are added for you
• Weights and growth
• Milk and eggs per day

Sales

• Sell animals with an invoice to the buyer
• Movement permit number kept with the sale
• Deaths and slaughter recorded with the reason

Event ticketing

Events

• Set up an event in four steps: details, tickets, payment, publish
• Save a draft at any step
• Poster, venue, start and end
• Postpone or cancel with the fee kept or turned into credit

Tickets

• Regular, VIP, Early bird or any ticket type you name
• Price, quantity and sales dates for each
• A limit per order
• Capacity worked out from your ticket types

Pricing

• No monthly price: one fee per event, by its size
• Pay the fee by mobile money or card and the event goes live
• Credit from a cancelled event goes to your next one

Helpdesk

Tickets

• A ticket for each customer problem, numbered for you
• Priority, category and where it came from (call, email, WhatsApp, walk-in)
• Someone in charge of every ticket
• New, open, waiting on the customer, solved and closed

Deadlines

• Hours to answer and hours to solve for each priority
• Late and nearly late tickets stand out on the dashboard
• Time to first answer measured on every ticket

Conversation

• Replies emailed to the customer under your company name
• Internal notes only your team sees
• What the customer said on the phone kept on the ticket

Sign

Sending

• Any PDF or photo of a document
• One or more signers, at the same time or one after another
• Links by email, or copy them into WhatsApp or SMS
• A date after which the link stops working

Signing

• Opens on any phone or computer, no account needed
• Type the full name and draw the signature with a finger or mouse
• Decline with a reason

Proof

• Signed copy with every signature, name, time and IP address
• The document's fingerprint, so any change to the file shows
• A history of when it was sent, opened and signed

Field Service

Jobs and schedule

• A numbered job for each visit, with the site, the contact person and a time slot
• Give each job to a technician; they are told in their notifications
• The day's schedule per technician, and jobs not yet booked
• Jobs that are late stand out

On site

• A checklist for each kind of job, filled in for you
• Parts used, taken from your stock, with what is on hand
• Hours worked and a report of the work done
• The customer signs on the technician's phone

Billing

• An invoice from the job with the parts and labour on it
• Stock leaves the store when the invoice is approved
• A printable job sheet with the customer's signature

Hospital

Patients

• Hospital number and patient card
• Allergies and conditions on every screen
• Cash, NHIF, insurer or company scheme with member number
• Every visit, diagnosis and bill in one chart

Visits

• Appointments by doctor and day
• Queue from triage to doctor to cashier
• Vital signs with out-of-range values flagged
• Consultation notes and ICD-10 diagnoses

Billing

• Consultation, tests, drugs and procedures charged to the visit
• One bill per visit, split between patient and insurer
• Payments by cash, mobile money, card or bank

Pharmacy

• Dispensing with earliest expiry first
• Batches, expiry and the prescription register

Mining

Projects

• A list of every mine with its mineral, licence and status
• Licence numbers and expiry dates, with a warning before a licence runs out
• A budget for each mine and how much of it is used

Funds and spending

• Funds received per mine from owners, investors, loans or buyers' advances
• Spending against the funds received, and what is left
• Bills not yet paid shown as money already committed

Profit and loss

• A profit and loss for each mine
• The company profit and loss with a column per mine and the total
• The normal balance sheet and cash flow for the whole company